Data Protection Policy

On receipt and acceptance of your application to join the Northwood Academy of Hurdles we will collect and hold personal data (as defined by the Data Protection Act 1998 & The General Data Protection Regulation (GDPR) introduced with effect from 25th May 2018).

Personal Data (Athletics Data) will include your name, gender, date of birth, address, telephone number, details of any school or athletic club to which you may be affiliated, email address and details of any current coach.


Video analysis and Photography

Video analysis of hurdling technique can provide an invaluable legitimate aid to the coach / athlete and may therefore be utilized by Academy coaches during the Northwood Sessions, as part of the coaching programme.

Every care will be taken to ensure the security of such materials and recordings, and such material will not be used to promote the sport or the Academy without the prior consent of the athlete and where appropriate parent or guardian.

Receipt of applications to join the academy will be treated as implied consent by the athlete and parent/guardian to the use of recording equipment for the purpose outlined above, however if you are concerned about any photography taking place at this event please contact the event organizer who will be pleased to discuss this matter with you.


Why we Process this Personal Data (Athletics Data)

We will collect and process your athletics data on the basis of legitimate interests in a way which might reasonable be expected as part of running the Academy and which does not materially impact your rights, freedom or interests.

We will use your data for the purpose of registering you as a member of the Academy, processing payments received, providing you with information about the Academy sessions, the availability of Academy themed clothing and for administering your involvement in the sessions provided.


Privacy Policy

  • Your personal data will be processed securely, regularly updated and used only for the purpose for which it was collected. It will NOT be shared with any other third party or used for external Marketing Purposes.
  • Your name, age group preferred event, club and performance information (if known) will be shared with the academy coaches to administer and facilitate training sessions appropriate to your age, ability and preferred event.

Data Retention

Athletics Data will be kept for as long as you are registered with the academy and deleted up to 4 years after you have taken no further involvement.


You have the right to request

  • You have the right to request access to the personal data we hold about you free of charge.
  • Request the correction of your personal data if incorrect, out of date or incomplete.

Subject Data requests

Subject access requests should be directed to info@northwood-hurdles.co.uk